All attendees are personally responsible for their belongings at the venue. The Organizers will not be held responsible for any stolen or missing items belonging to Delegates, Speakers or Attendees; due to any reason whatsoever.


Registration fees do not include insurance of any kind. Participants are advised to take adequate personal insurance.


Please note that all transportation and parking is the responsibility of the registrant.

Payment Confirmation

After successful completion of payment you will receive an automatic registration confirmation email after the registration has been completed online.

Letter of Invitation

For security purposes, letter of invitation will be sent only to those individuals who had registered for the conference. Once your registration is complete, please contact respective conference secretary to request a personalized letter of invitation. Please note we don’t provide any letter of guarantee for your visa purpose.

Regarding refunds, all bank charges will be for the registrants account.

Cancellation, Postponement and Transfer of Registration

All cancellations or modifications of registration must be made in writing to

Cancellation Policy

If Avouch Conferences cancels the event , you will receive a credit for 100% of the registration fee paid. You may use this credit for another Avouch conferences event which must occur within one year from the date of cancellation.

Transfer Policy

All fully paid registrations are transferable to other persons from the same organization, if registered person is unable to attend the event. Transfers must be made by the registered person in writing to Details must be included the full name of replacement person, their title, contact phone number and email address. Registration can be transferred to one conference to another conference of Avouch Conferences if the person is unable to attend one of conferences.

However, Registration cannot be transferred if it is intimated within 45 days of respective conference. The transferred registrations will not be eligible for Refund.

Refund/Cancellation Policy:

All cancellations must be sent in writing via e-mail to the respective conference secretary If the registrant is unable to attend, and is not in a position to transfer his/her participation to another person or event, then the following refund arrangements will be applied:

Keeping in view of advance payments towards Venue, Printing, Shipping, Hotels and other overheads, we had to keep Refund Policy as below.

  • Before 90 days of the conference start date you will receive a full refund, less a $100 towards processing fee.
  • Before 60 days of the conference: Eligible for 75% Refund
  • Within 60-30 days of Conference: Eligible for 50% of payment Refund
  • Within 30 days of Conference: Not eligible for Refund
  • E-Poster and Video presentations Payments will not be refunded.

The date of the email received for refund request to respective conference secretary from the registrant will be the basis for considering refunds. Refunds will be made in the second week after the completion of the conference as per scheduled dates. In the case of excess-payment or double payment, refund requests must be made in writing and sent to the respective conference secretary or

Note: Refund/Cancellation Policy is not applicable if the conference is postponed due to natural disasters or unpredictable activities beyond organizers control including without limitation, force majeure, natural disasters, sabotage, accident, trade or industrial disputes, terrorism, strikes or hostilities. The organizer will provide opportunity for the registered participants to transfer their registration fee and accommodation charges to any future editions or related conferences within the organization.

In the case of VISA refusal, the paid amount can be transferred to the other conference as per your choice. Participants who availed discounts on registration fee are not eligible for refunds. Except, if the event is cancelled.